Vermont Annual Reporting

You did it. Your Vermont LLC is officially up and running, ready to take on challenges, roll in the profits, and change the world.

There’s no doubt that this is an exciting time in your business journey. After starting your LLC, it’s easy to get carried away in all the excitement and expectations. After all, as a new business owner, you’ve got a lot on your plate.

But the state does too. They need to keep updated records on thousands of businesses so that they can effectively reach out with any important tax or legal communications down the road. How do they do it? With your cooperation, of course.

In Vermont, an LLC’s annual report includes some vital information about your business, and it helps the state keep its records up-to-date regarding all commercial activity within its borders. Unsure how to go about it? Never even heard of it? No worries at all. That’s why we’re here. Keep reading for everything you need to know.

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What Is the Vermont Annual Report? Why Is It Important?

Consider an annual report the state’s yearly checkup on your LLC. It’s similar to a census in that its purpose is to collect the necessary contact and structural information about each Vermont business.

Each state has its own annual reporting requirements, and some don’t even require them. But in most states, you’re required to submit one per year that includes your LLC name, principal office address, registered agent information, and member/manager names and addresses. Whether you run a domestic or foreign LLC, you should plan on submitting an annual report.

Don’t be intimidated, but it’s not something you want to take lightly. This is how the state updates your LLC’s record with the most recent information. They need to know how to reach you with important information about your business status, upcoming filings, taxes, and service of process.

For example, if you change your registered agent, or your current agent resigns, you’ll need to keep the state informed so they can update their contact information. Miss one of their communications and your LLC in Vermont might end up falling out of good standing or, even worse, administratively dissolved.

Moreover, keeping your information current will help other businesses and potential customers find you. If the Secretary of State has the most updated data on record, people can find your business by performing a name search.

How Much Does the Vermont LLC Annual Report Fee Cost?

If you’re putting together a budget for all your LLC’s costs – like formation costs, name reservation fees, and initial operating expenses – it’s important to include annual filings like this one, just so that there are no surprises.

Costs vary from state to state. Some are free while others can be several hundred dollars. Vermont’s annual report fee is relatively modest – just $35 per report for domestic LLCs. However, if you run a foreign LLC in Vermont, the price is $140 instead.

Due Date and Frequency for an Annual Report in Vermont

There’s not an overarching annual report due date for all Vermont LLCs. Rather, it depends on your fiscal year. Your LLC’s report is due within three months of its fiscal year-end. For most businesses, the fiscal year runs from January 1st to December 31st. In these cases, annual reports are due by March 31st.

For example, if you filed your Articles of Organization and formed your LLC on June 10, 2021, and its fiscal year ends on December 31, 2021, you must file your annual report between January 1, 2022, and March 31, 2022.

 

What Happens if You Don’t File?

You might be thinking, “that sounds like a pain. How bad could it be if I just fly under the radar?” The short answer: don’t try it. Failing to file your annual report can yield some serious consequences.

Filing annual reports on time keeps your business in compliance with the state. If you fail to file by your LLC’s deadline, your report will incur a $25 late fee and your business will lose its good standing with the state.

From that point, you have three months to file a late report. If you don’t, your LLC will be terminated, unable to do business in the state, and you’ll need to file for reinstatement and pay another $25 fee.

Required Information

Now that we’ve nailed down the timeline and general annual reporting requirements, let’s dig into the details of the filing itself. When you’re ready to file, here’s the information you will need:

  • Business email address
  • LLC designated office address
  • LLC mailing address
  • Filer name and title
  • Member or manager names and addresses

In some states, you can use your annual report to change your registered agent or registered office address. However, in Vermont, you must use a separate Registered Agent or Office Address Change form.

Once you’ve gathered all the necessary information, you’re ready to file your Vermont annual report!

Filing Options

If your LLC’s fiscal year just ended, you’re in the annual report timeframe. You can file a report electronically or by mail, but either way, you’ll need to fill out your form online. Here’s how:

Online Filing: Go to Vermont’s Online Business Service Center. If you already have an account, log in. If you don’t, you’ll need to create one. After you’ve signed in, select “VT Sec of State Online Services” and then click “File Your Annual/Biennial Report.” From here, you’ll be directed to enter or change the information listed above. When finished, you can enter your credit/debit card information and complete the filing. Your report will be processed within 24 hours.

Filing by Mail: Complete your annual report online following the same procedures. When you arrive at the payment screen, choose “I Want to Print & Mail With Check” instead. This will allow you to print a paper report, which you can send via postal mail to:

Vermont Secretary of State

Corporations Division

128 State Street

Montpelier, VT 05633-1104

Does the State Send Reminders?

Reminders are always nice. They help you stay on top of your business requirements and ensure that you won’t fall out of good standing.

The Vermont Secretary of State lends a helping hand by sending a courtesy reminder to your registered agent. If you have a registered agent email address on file, this reminder will be emailed. Otherwise, the Secretary of State will mail it to your registered office address.

This is a nice service, but the annual report is too important to rely on just one reminder. We recommend setting up some supplementary reminders of your own, whether in your planner, on your phone, or anywhere else that will help you remember.

Conclusion

There you have it, everything you need to know about Vermont’s reporting requirements. Follow this guide to a T and your LLC will be prepared to operate smoothly and in good standing long into the future.

And remember, if at any point it seems overwhelming, you’re not alone. A good LLC service like ZenBusiness (or LegalZoom) can be a valuable resource, taking care of all the little details, so you can focus on growing your business.


Frequently Asked Questions

About Filing the Vermont LLC Annual Report

Should I use an annual report service, hire an attorney, or prepare and file my own reports?

This question largely comes down to personal preferences, but we do have some general insights. The DIY route can be quite a bit of work, as you’ll need to keep track of your due dates and complete the entire report on your own with no assistance. As for hiring an attorney, this can be prohibitively expensive for many businesses, as a lawyer can charge hundreds or even thousands of dollars to prepare and file your annual reports.

You can think of business services companies as a middle ground between these options. While most of these companies charge a fee to prepare and file your annual reports, that fee will be significantly less expensive than an attorney’s fee. At the same time, you still aren’t going it alone. Instead, you have an experienced professional guiding you through the entire process.

I’ve heard the most about LegalZoom. Are they the best annual report service?

LegalZoom is the most well-known of all business services companies, thanks to its long track record and extensive advertising campaigns. That said, all of that brand power comes at a cost, as LegalZoom’s pricing and features don’t always compare advantageously to its competitors. While we do appreciate LegalZoom’s annual report filing service, it isn’t our top choice.

When is my annual report due each year?

The answer to this question depends on your LLC’s fiscal year. Every LLC in Vermont needs to file an annual report within the three months following your fiscal year close. If you follow a standard calendar-year schedule, your annual report will be due by March 31 of each year.

Does Vermont require LLCs to file initial reports?

In some states, LLCs are also required to file initial reports. These reports are typically quite similar to annual reports, with the difference being that an initial report either accompanies your formation documents or follows their filing within a couple of months.

However, Vermont does not require initial report filings from LLCs. Instead, this state gathers all of the information it needs for your LLC’s first year in business from your Articles of Organization filing.

What if I need more time to complete my annual report?

Vermont does not offer extensions for annual report filings. However, the state does have a bit of a built-in grace period for LLCs to catch up with late annual report filings. While Vermont does assess a $25 late fee and revoke your LLC’s good standing if you miss your annual report deadline, it will wait an additional three months before terminating your LLC and assessing another $25 fine.

Where can I find more official information about Vermont’s LLC annual reporting requirements?

Unfortunately, Vermont doesn’t do a great job of providing official info regarding LLC annual reports online. If you have a question that this article can’t answer, you may need to contact the Secretary of State’s office for further assistance.

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