You’re about to embark on a long and exciting journey, one full of hard work and rewards: starting a new business.
With wide eyes and big dreams, you’re about to enter the world of business ownership.
But beyond the initial thrill of the startup decision, there’s a lot to consider. In fact, if you’ve never done it before, starting a business can seem like an intimidating mountain of work. Out of all your responsibilities and tasks, you might not even know where to start.
But have no fear. The good news is that once you have everything planned out and understand the process, the formation process is smooth sailing. And this is your go-to guide.
Everything you’ve been wondering about, everything you need to do, every question you have – it’s all right here. By the time you’re through these 16 steps, you’ll be a bonafide business owner who’s prepared for sustained success.
Vermont Entrepreneur Hack
When you form a business through business formation services (Example: ZenBusiness and LegalZoom), they’ll register your business with the state and help you check off most of the startup-steps in this list. They assist you with everything from building a website to opening a business bank account.
If you’d like to cut through the clutter and compare the best LLC services, see our comparison of the top 7 deals.
1) Write a Business Plan
Jumping into this endeavor without goals, directives, or a sense of direction can lead to a scattered, unproductive business.
A business plan lays the groundwork for your future success. It helps you analyze key elements of your business and forge pathways to achieve your goals. Here are a few things you should consider including in your business plan:
- Executive Summary (a separate document that gives a complete overview of your business’ purpose, plans, goals, competition, opportunities, etc.)
- Company description
- Market Analysis (opportunities, competition, etc.)
- Managerial or organizational structure
- Products and/or services
- Marketing strategies
- Funding goals
- Financial projections
Business plans aren’t just great for internal operations, but they give your business legitimacy in front of potential investors, customers, partners, and more. Need help? Check out this guide from the U.S. Small Business Administration.
2) Decide on a Business Name
You might’ve come up with the perfect name right away. If so, consider yourself lucky.
Sometimes, deciding on a business can be difficult, requiring brainstorming meetings and late-night rap sessions. That’s because your name is your business’ identity and reputation. It should be something that’s unique and memorable but also defines your business purpose.
But you can’t just choose any name at all. Each business structure (see step 3) has its own rules and restrictions for their names. You can find limited liability company naming rules in 11 V.S.A. § 4005 and corporation naming rules in 11A V.S.A. § 4.01.
The most important name requirement to remember is that you cannot use any name that’s already taken. When you’ve got a name in mind, search for it on the Secretary of State website to see if anyone has already claimed it. If not, file a name reservation or use it on your formation documents and it’s all yours!
3) Decide on a Legal Structure
There are only a few types of business structures, but each one dictates some important parts of how your business will run.
The most popular types are the sole proprietorship, general partnership, limited liability company (LLC), S corporation, and C corporation. Most small businesses go with the LLC because of its unique blend of flexibility and personal asset protection.
However, you shouldn’t make this decision without reading up on all of your options. We’ve done plenty of research on each business type and developed side-by-side comparisons. Check out our LLC vs. Corporation and LLC vs. Sole Proprietorship comparison guides for a closer look.
Want to form an LLC for free? ZenBusiness will file all LLC formation paperwork for $0 + state fee (normally $49 + state fee). No catch, just savings.
4) Choose a Registered Agent
The Secretary of State needs a point of contact for your business, someone who will be available at your registered office address during typical business hours – 9am to 5pm.
This person is called a registered agent, and they serve as an intermediary with the state, receiving all of your company’s important legal communications and relaying them on to you. The Vermont registered agent ensures that no important state documents, deadlines, or payments fall through the cracks, so you’ll want to choose a person or company you trust.
You can choose either an individual or a business entity as your registered agent in Vermont, but they must:
- Be an individual Vermont resident or a corporation authorized to do business in the state.
- Have a physical address in Vermont.
- Have a mailing address in Vermont (no P.O. boxes allowed).
If you’ve decided to appoint an individual agent, we think that attorneys, managers, and other professionals make great choices because they’re familiar with business maintenance requirements. However, if you’d prefer to appoint a friend or family member, they’re valid options as well.
Or, you can choose a registered agent service instead. These companies take care of all your registered agent responsibilities, and some will even handle your business formation and annual reporting as well.
Important: You must continuously maintain a registered agent on file with the Secretary of State. If your agent resigns or you appoint a new one, you’ll need to notify them by filing the appropriate documents.
Special Offer: Right now ZenBusiness is offering a discounted rate for just $99 the first year (normally $199) to act as your agent and handle legal responsibilities.
5) Register Your Business
This is the big one, the step that officially creates your business. No matter which business type you choose, you’ll need to register it with the Secretary of State.
LLCs: The key to forming a limited liability company in Vermont is filing an Articles of Organization. This document costs $125 and forms your LLC in the eyes of the state by providing some crucial business information. You can file either online or by mail from this page on the Secretary of State website.
Corporations: If you’re forming a corporation, the filing procedures are similar. But instead of the Articles of Organization, you’ll need to file the corporation-specific Articles of Incorporation. This filing costs $125 and you can submit it online or by mail.
Sole Proprietorship/General Partnership: There are no official forms or fees to register as a sole proprietor or general partnership. Simply start doing business and that’s it! While this is obviously faster and easier, we recommend incorporating your business because of the personal asset protection LLCs and corporations provide.
Foreign Entities: The process of starting a business in Vermont is completely different for foreign entities. These businesses have already completed the formation process in another state, so they don’t need to do it again in Vermont. Instead, they must file for foreign qualification by submitting an Application for Certificate of Authority. Complete this process for either a foreign LLC or corporation on this page.
6) Get an EIN
The Employer Identification Number (EIN) is your ticket to doing state and federal taxes. It’s a nine-digit number, much like a Social Security Number, that identifies your business on tax documents.
If you’re forming an LLC, it will be considered a “pass-through” entity, so the business itself won’t pay federal income taxes. Instead, you and the other members will report income and losses on your personal tax returns.
But this doesn’t mean you can go without an EIN. If your LLC pays any type of business taxes – like Sales, Use, or Unemployment Taxes – or hires employees, you’ll need to get one.
Unsure if you need one? The IRS provides a useful “Do I need an EIN?” link on this page, where you can also apply for an EIN. If you go through the online application process, you’ll receive your number immediately.
Otherwise, you can submit a Form SS-4 by fax to (855) 641-6935 or by mail to :
Internal Revenue Service Operation
Attn: EIN Operation
Cincinnati, OH 45999
7) Open a Business Bank Account
LLC and corporation owners are required to keep their personal and business finances completely separate, or they risk losing their personal asset protection. To do so, you’ll need a business bank account.
The good news is that opening a business bank account is pretty simple. Just pay a visit to your bank’s local branch and sit down with one of the bankers there. You will need to present your formation documents, an EIN number, and some personal information. Then, you can direct all of your business income and expenses to that account instead of a personal one.
It doesn’t really matter which bank you choose, whether it’s a national giant like Chase or Bank of America or a small, local bank. However, it’s usually easiest to go with the one where you have existing accounts.
8) Handle Any Tax Obligations
Ah, taxes. They’re always part of the picture, especially when you run a business.
Familiarizing yourself with your business’ tax requirements will help you establish a solid financial plan going forward. LLCs don’t need to file a corporate tax return and pay federal income taxes, so you’ll handle these taxes as part of your personal return.
C Corporations, on the other hand, will need to file a Corporate Income Tax, while sole proprietorships/general partnerships will need to pay self-employment taxes.
Vermont doesn’t have a “franchise” or “privilege” tax like other states, but there are a few other taxes your business may owe, depending on its activities:
Business Entity Income Tax: This tax is required for all Vermont S corporations, partnerships, and LLCs that elect to be taxed as an S corporation or partnership. It is based on your business’ total Vermont income.
Sales and Use Taxes: Every business that sells goods in Vermont must pay Sales and Use Tax on that income. The statewide Sales Tax rate is 6%.
Employer Taxes: If your business hires any employees, it will need to pay certain employer taxes, primarily the Withholding Tax through the Department of Taxes and Unemployment Tax through the Department of Labor.
Other Taxes: The Vermont Department of Taxes maintains other, less-common taxes that your business might owe for participating in certain activities, like the Meals and Rooms Tax or the Alcoholic Beverage Tax. You can find all of these potential taxes on the Department of Taxes’ Business and Corporate taxes page.
9) Find an Accountant
Sometimes it’s easier to hand off your financial responsibilities to a professional. Not only will an accountant ensures that your taxes are filed and paid correctly, but they might also find a few ways to save your business money.
Bookkeeping and tax procedures are time-consuming and require some specialized knowledge. Balance sheets, financial reports, cash flow, audits, and much more – an accountant can ensure that your company operates smoothly and streamlines its expenses.
This can be expensive depending on the complexity of your finances, but the benefits an accountant offers can be well worth it.
10) Create an Operating Agreement
An operating agreement constructs a framework of procedures and standards for your business. This is where you can lay out processes for member conduct, asset allocation, compensation policies, voting procedures, dissolution, and much more.
While operating agreements aren’t technically required in Vermont, they are essential to your business’ stability and success. They provide a safety net in legal disputes and legitimacy in front of banks, courts, government agencies, and other businesses.
You can either draft one yourself using an online template, or you can hire an attorney or an incorporation service to take care of it for you.
Once you’ve drafted your agreement, it must be approved by each of your LLC’s members, then filed with the rest of your business documents. You do not need to submit it to the Secretary of State.
11) Acquire the Necessary Licenses
After filing your formation documents, your business is legitimate, but it might still need specific licenses before opening its doors in Vermont. You might need to obtain multiple licenses, or you might not need any. It all depends on your business purpose and activities. Here are a few common license types you should know:
Professional Licenses: A number of specific occupations must obtain licensure through a state board before conducting business in the state. You can find a complete list on the Office of Professional Regulation website.
Environmental Permits: The Department of Environmental Conservation issues permits to businesses whose activities affect Vermont’s land, air, and/or water. These include construction permits, operating permits, and more.
Department of Health Licenses: Businesses that deal with food service, health care, child care, and other human services often require licenses from the Vermont Department of Health.
Local Licenses: Your specific city, county, or municipality might have its own licensure requirements. Take a look at your local government’s website to find out.
12) Consider Business Insurance
Even though it’s not pleasant to consider, there’s always a chance that unforeseen events might take a toll on your assets.
While forming an LLC or corporation offers some personal asset protection, additional business insurance can also protect your business assets in cases of lawsuits, damages, etc. You can acquire insurance for your business products, vehicles, specific occupations and much more.
If you hire employees, you’ll also need to get workers’ compensation insurance. SBA.gov has a useful guide for determining which forms of insurance your new business might need.
13) Build a Website
Your company’s digital presence is just as important as its physical one. Like it or not, most potential customers will find your business online, and if you don’t exist online, you’re missing out.
But don’t worry, you don’t need to be an HTML or web design expert to build a website. Sites like WordPress and Squarespace make it easy to construct an elegant and responsive website, no coding necessary. But if you’re not comfortable or confident doing it on your own, you can always hire a professional web designer to take care of it for you.
14) Launch Social Media Accounts
Making your mark on the digital landscape doesn’t start and end with your website. Most successful businesses also have a robust social media presence on multiple platforms. Facebook, Twitter, and Instagram are all great ways to connect organically with potential customers and develop your brand voice.
Just don’t forget to publish consistent social media content, or you’ll have trouble building a base of followers.
15) Understand Ongoing Vermont Requirements
After you’ve launched your business, things will likely be moving at 100 miles per hour as you evolve and grow. But in all of the excitement, you can’t forget your state’s ongoing compliance requirements. Every state has its own annual or biennial business requirements.
All businesses that operate in Vermont must submit an Annual Report each year to keep their information up to date. However, the cost and due date are different for each business type.
- Domestic Corporations: $45, due 2.5 months after fiscal year-end
- Foreign Corporations: $200, due 2.5 months after fiscal year-end
- Domestic LLCs: $35, due 3 months after fiscal year-end
- Foreign LLCs: $135, due 3 months after fiscal year-end
- Domestic LLPs: $15, due between Jan. 1 and Apr. 1
- Foreign LLPs: $100, due between Jan. 1 and Apr. 1
- Nonprofits, Cooperatives, Religious Corporations: $20, due between Jan. 1 and Apr. 1, every two years
16) Check Out Vermont Small Business Resources
You’re not on this journey alone. There are plenty of free resources available to make starting and growing your business a smoother, easier process.
SBA.gov is an incredibly helpful tool for budding businesses, providing resources like networking events, loan opportunities, business development centers, and much more. Take a look at this page for the SBA Vermont district office, which contains a variety of information and support. You might find this state-specific resource guide especially effective. With this guide bookmarked and the resources from SBA.gov, you’ll be in the fast lane to business success and longevity.