Oregon Annual Reporting

You did it. Your Oregon LLC is officially up and running, ready to take on challenges, roll in the profits, and change the world.

There’s no doubt that this is an exciting time in your business journey. After starting your LLC, it’s easy to get carried away in all the excitement and expectations. After all, as a new business owner, you’ve got a lot on your plate.

But the state does too. They need to keep updated records on thousands of businesses so that they can effectively reach out with any important tax or legal communications down the road. How do they do it? With your cooperation, of course.

In Oregon, an LLC’s annual report is sometimes referred to as an annual renewal. By any name, this filing helps the state keep its records up-to-date regarding the business activities within its borders. Unsure how to go about it? Never even heard of it? No worries at all. That’s why we’re here. Keep reading for everything you need to know.

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What Is the Oregon Annual Report? Why Is It Important?

Consider an annual report the state’s yearly checkup on your LLC. It’s similar to a census in that its purpose is to collect the necessary contact and structural information about each Oregon business.

Each state has its own annual reporting requirements, and some don’t even require them. But in most states, you’re required to submit one per year that includes your LLC name, principal office address, registered agent information, and member/manager names and addresses. Whether you run a domestic or foreign LLC, you should plan on submitting an annual report.

Don’t be intimidated, but it’s not something you want to take lightly. This is how the state updates your LLC’s record with the most recent information. They need to know how to reach you with important information about your business status, upcoming filings, taxes, and service of process.

For example, if you change your registered agent, or your current agent resigns, you’ll need to keep the state informed so they can update their contact information. Miss one of their communications and your LLC in Oregon might end up falling out of good standing or, even worse, administratively dissolved.

Moreover, keeping your information current will help other businesses and potential customers find you. Anyone – including future partners, clients, etc. – can find your business information by performing a name search, so it’s in your best interest to consistently update it!

How Much Does the Oregon LLC Annual Report Fee Cost?

If you’re putting together a budget for all your LLC’s costs – like formation costs, name reservation fees, and initial operating expenses – it’s important to include annual filings like this one, just so that there are no surprises.

Costs vary from state to state. Some are free while others can be several hundred dollars. In Oregon, the annual report fee is $100 for domestic LLCs and $275 for foreign ones. Remember that this isn’t a one-time fee. You’ll be paying it every year, so make sure you plan it into your budget.

Due Date and Frequency for an Annual Report in Oregon

To keep your LLC in good standing with the state, you will need to file an annual report once per year before its anniversary date (the date that you initially formed your business) If your Articles of Organization was approved on June 19th, then you’ll need to file your annual report by June 19 every subsequent year.

What Happens if You Don’t File?

You might be thinking, “that sounds like a pain. How bad could it be if I just fly under the radar?” The short answer: don’t try it. Failing to file your annual report can yield some serious consequences.

Life happens, and maybe you just forget about your annual report due date. Don’t worry, there aren’t any late fees. But don’t let that ease you into thinking you’ve got plenty of time to file. If you haven’t submitted your annual report within 45 days of your deadline, the state will administratively dissolve your LLC. At this point, you’ll lose the authority to do business in the state until you file for reinstatement and pay the $100 fee.

 

Required Information

Due date – check. Fees – check. Penalties – check. Now that we’ve covered the general information, it’s time to examine the details. Here’s the information that Oregon’s annual report form requires:

  • Oregon registry number (you can find this on your approved Articles of Organization or by using the Business Registry Database)
  • Business activity description
  • Business email address
  • Mailing address (you can use a P.O. box)
  • Daytime contact phone number
  • Physical office address (P.O. boxes not allowed)
  • Registered agent name and address
  • Name and address of each member or manager

If you’ve filed an annual report before, your current information will be pre-populated in the online form and you can simply update anything that has changed. Either way, you should be able to fly through the form, no problem.

Filing Options

You’re welcome to file your annual report either online or by mail. However, the Secretary of State prefers online submissions.

Online Filing: Here’s how you can complete the electronic submission process:

  • On the Secretary of State’s Business page, click “Renew Existing Business (Annual Reporting”
  • Enter a contact email address and your LLC’s Oregon Registry Number
  • Click “Retrieve Renewal Detail” and update or enter the necessary business information on the subsequent pages.
  • Enter your payment information and submit your report

The Secretary of State’s office keeps a running table of e-filing processing times on their homepage. Although, typically annual reports are processed right away.

Filing By Mail: 45 days before your LLC’s anniversary date, the state will send an annual report reminder to your business mailing address or registered agent’s office. This reminder includes a paper copy of the annual report, which you can complete and return to:

Secretary of State

Corporation Division

255 Capitol St. NE, Suite 151

Salem, OR 97310-1327

Does the State Send Reminders?

Reminders are always nice. They help you stay on top of your business requirements and ensure that you won’t fall out of good standing.

As we mentioned in the previous section, the Secretary of State will help you remember your annual report by mailing a reminder to your business mailing address or registered office address 45 days before your due date. You may want to supplement this reminder by marking it on your calendar, writing it in your planner, or setting an alarm on your phone.

Conclusion

There you have it, everything you need to know about Oregon’s reporting requirements. Follow this guide to a T and your LLC will be prepared to operate smoothly and in good standing long into the future.

And remember, if at any point it seems overwhelming, you’re not alone. A good LLC service like ZenBusiness (or LegalZoom) can be a valuable resource, taking care of all the little details, so you can focus on growing your business.


Frequently Asked Questions

About Filing the Oregon LLC Annual Report

Should I use an annual report service, hire an attorney, or prepare and file my own reports?

This question largely comes down to personal preferences, but we do have some general insights. The DIY route can be quite a bit of work, as you’ll need to keep track of your due dates and complete the entire report on your own with no assistance. As for hiring an attorney, this can be prohibitively expensive for many businesses, as a lawyer can charge hundreds or even thousands of dollars to prepare and file your annual reports.

You can think of business services companies as a middle ground between these options. While most of these companies charge a fee to prepare and file your annual reports, that fee will be significantly less expensive than an attorney’s fee. At the same time, you still aren’t going it alone. Instead, you have an experienced professional guiding you through the entire process.

I’ve heard the most about LegalZoom. Are they the best annual report service?

LegalZoom is the most well-known of all business services companies, thanks to its long track record and extensive advertising campaigns. That said, all of that brand power comes at a cost, as LegalZoom’s pricing and features don’t always compare advantageously to its competitors. While we do appreciate LegalZoom’s annual report filing service, it isn’t our top choice.

When is my annual report due each year?

The answer to this question depends on when you originally formed your LLC. Each Oregon LLC must file its annual report by its anniversary date every year. So, if you formed your LLC on January 18, you will file your annual reports no later than January 18 of each subsequent year.

Does Oregon require LLCs to file initial reports?

In some states, LLCs are also required to file initial reports. These reports are typically quite similar to annual reports, with the difference being that an initial report either accompanies your formation documents or follows their filing within a couple of months.

In Oregon, LLCs do not need to file initial reports. Instead, this state gathers all of the information it needs for your first year in business from your Articles of Organization filing.

What if I need more time to complete my annual report?

Oregon doesn’t technically offer extensions for LLC annual reports (although charitable organizations can request an annual report extension). Still, the state does have a built-in buffer period that gives LLC owners a chance to catch up on any late annual reports, as it waits 45 days before administratively dissolving delinquent LLCs.

Where can I find more official information about Oregon’s LLC annual reporting requirements?

The state’s Annual Report or Renewal page includes some good info about the information required for your LLC annual report. However, Oregon doesn’t do a great job in general of providing official info about annual reports online. If you have a question that this article can’t answer, you might want to contact the Secretary of State’s office for further assistance.

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