Kansas Annual Reporting

You did it. Your Kansas LLC is officially up and running, ready to take on challenges, roll in the profits, and change the world.

There’s no doubt that this is an exciting time in your business journey. After starting your LLC, it’s easy to get carried away in all the excitement and expectations. After all, as a new business owner, you’ve got a lot on your plate.

But the state does too. They need to keep updated records on thousands of businesses so that they can effectively reach out with any important tax or legal communications down the road. How do they do it? With your cooperation, of course.

In Kansas, an LLC’s annual report provides the state with some basic information that helps it keep its business records updated. Unsure how to go about it? Never even heard of it? No worries at all. That’s why we’re here. Keep reading for everything you need to know.

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What Is a Kansas Annual Report? Why Is It Important?

Consider an annual report the state’s yearly checkup on your LLC. It’s similar to a census in that its purpose is to collect the necessary contact and structural information about each Kansas business.

Each state has its own annual reporting requirements, and some don’t even require them. But in most states, you’re required to submit one per year that includes your LLC name, principal office address, resident agent information, and member/manager names and addresses. Whether you run a domestic or foreign LLC, you should plan on submitting an annual report.

Don’t be intimidated, but it’s not something you want to take lightly. This is how the state updates your LLC’s record with the most recent information. They need to know how to reach you with important information about your business status, upcoming filings, taxes, and service of process.

For example, if you change your resident agent, or your current agent resigns, you’ll need to keep the state informed so they can update their contact information. Miss one of their communications and your LLC in Kansas might end up falling out of good standing or, even worse, being administratively dissolved.

Moreover, keeping your information current will help other businesses and potential customers find you. Your LLC’s information is part of the public record, so anyone can find it via a name search, including future partners and customers.

How Much Does the Kansas LLC Annual Report Fee Cost?

If you’re putting together a budget for all your LLC’s costs – like formation costs, name reservation fees, and initial operating expenses – it’s important to include annual filings like this one, just so that there are no surprises.

Costs vary from state to state. Some are free while others can be several hundred dollars. Your Kansas annual report won’t break the bank though. It’s just $50 to file online and $55 by mail. This is a recurring cost, so you’ll want to include it in your yearly budget.

Due Date and Frequency for an Annual Report in Kansas

As the name suggests, you’ll need to file an annual report once per year. The due date is the 15th day of the fourth month following your tax closing month. This makes the due date for most businesses April 15th, the same as tax day.

Your first annual report will be due the year after you file your Articles of Organization to start your LLC, you will need to file an annual report every year for the life of the business.

 

What Happens if You Don’t File?

You might be thinking, “that sounds like a pain. How bad could it be if I just fly under the radar?” The short answer: don’t try it. Failing to file your annual report can yield some serious consequences.

There’s no late fee for Kansas annual reports, but if you still haven’t filed 90 days past your due date, your business will be forfeited. In this case, you would need to file for reinstatement, which includes a $35 filing fee, an $85 penalty, and payment for all outstanding annual reports.

 

Required Information

Whether your annual report due date is tomorrow or you’re just planning for next year, it’s good to know what you’ll need to include. Here’s the information required:

  • Business entity ID number
  • LLC name
  • Tax closing date
  • State of organization
  • Name and address for each member who owns 5% or more of capital
  • Federal Employer Identification Number (optional)
  • Name and signature of the LLC’s authorized person

Most of this is standard LLC information, and you might even know it by heart. If not, you should be able to find it fairly easily on your formation documents or by accessing your records through the Secretary of State’s business entity search.

Filing Options

You’ve gathered all your information, and now it’s time to file. The Secretary of State accepts either online or hard copy submissions.

Online: This is the faster and easier way to file. Go to the state’s annual report online filing portal, then enter your business name and ID number in the appropriate boxes. Click “File Annual Report” and the site will take you through the process. At the end, you’ll have a chance to make your $50 payment with a credit or debit card. If your filing is successful, you’ll likely receive confirmation within one business day.

Hard Copy: First, you’ll need to get your hands on a paper form. Download, complete, and print the form, include your $55 payment, and mail it to:

Kansas Office of the Secretary of State

Memorial Hall, 1st Floor 

120 S.W. 10th Avenue 

Topeka, KS 66612-1594

You’re also welcome to hand-deliver your form and payment if you live in Topeka. Reports filed by mail or in-person will be processed in 3-5 business days.

Does the State Send Reminders?

Reminders are always nice. They help you stay on top of your business requirements and ensure that you won’t fall out of good standing.

However, the Kansas Secretary of State expects that you’ll keep track of your LLC due dates, so they don’t send reminders before your annual report due date. So, you’ll need to stay on top of it yourself. Circle the date on your calendar, set a reminder on your phone, put a Post-It note on your bathroom mirror, whatever it takes to avoid delinquent annual reports.

Conclusion

There you have it, everything you need to know about Kansas’s reporting requirements. Follow this guide to a T and your LLC will be prepared to operate smoothly and in good standing long into the future.

And remember, if at any point it seems overwhelming, you’re not alone. A good LLC service like ZenBusiness (or LegalZoom) can be a valuable resource, taking care of all the little details, so you can focus on growing your business.


Frequently Asked Questions

About Filing the Kansas LLC Annual Report

Should I use an annual report service, hire an attorney, or prepare and file my own reports?

This question largely comes down to personal preferences, but we do have some general insights. The DIY route can be quite a bit of work, as you’ll need to keep track of your due dates and complete the entire report on your own with no assistance. As for hiring an attorney, this can be prohibitively expensive for many businesses, as a lawyer can charge hundreds or even thousands of dollars to prepare and file your annual reports.

You can think of business services companies as a middle ground between these options. While most of these companies charge a fee to prepare and file your annual reports, that fee will be significantly less expensive than an attorney’s fee. At the same time, you still aren’t going it alone. Instead, you have an experienced professional guiding you through the entire process.

I’ve heard the most about LegalZoom. Are they the best annual report service?

LegalZoom is the most well-known of all business services companies, thanks to its long track record and extensive advertising campaigns. That said, all of that brand power comes at a cost, as LegalZoom’s pricing and features don’t always compare advantageously to its competitors. While we do appreciate LegalZoom’s annual report filing service, it isn’t our top choice.

When is my annual report due each year?

The answer to this question depends on your LLC’s fiscal year. If you follow a standard calendar-year schedule, your annual report is due by April 15. For other LLCs, the due date is the 15th day of the fourth month following your tax closing month.

Does Kansas require LLCs to file initial reports?

In some states, LLCs are also required to file initial reports. These reports are typically quite similar to annual reports, with the difference being that an initial report either accompanies your formation documents or follows their filing within a couple of months.

However, Kansas does not require initial reports from LLCs. This state gathers all of the information it needs for your first year in your Articles of Organization filing.

What if I need more time to complete my annual report?

The state of Kansas does not offer extensions for annual reports, but it does provide entrepreneurs with a bit of a built-in buffer period for late filings. Kansas does not start penalizing LLCs for late annual reports for 90 days past your due date.

Where can I find more official information about Kansas’ LLC annual reporting requirements?

Kansas doesn’t do a great job of providing official info online about its annual reports for LLCs. However, you can find some good info in the annual report’s filing instructions and some more in the state’s general business entity FAQ section. If you have questions that those pages (and this article) can’t answer, you might need to call the Secretary of State’s office.

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