Are you looking to form a business entity in Virginia for people who are licensed to provide professional services? If so, you may be interested in starting a professional limited liability company (PLLC).
The PLLC is a popular choice for licensed entrepreneurs looking to start businesses with fellow doctors, attorneys, accountants, engineers, or other professionals, thanks to its ability to reduce each professional’s personal liability while also providing a host of other benefits.
In this article, we’ll walk you through the steps required to form a professional LLC in Virginia in compliance with state and federal laws. Let’s get started!
What Is a Professional Limited Liability Company?
For the most part, professional limited liability companies are quite similar to standard LLCs, and they share many of the same benefits.
In general, an LLC is a business entity type that brings together some of the most popular attributes of casual entities, like sole proprietorships and general partnerships, with the formality of corporations. The resulting entity is one that is highly flexible and customizable, while also providing some great benefits to its owners.
The factor that differentiates a PLLC from a standard LLC is that the PLLC is strictly for licensed professionals to operate their businesses with other licensed professionals. In Virginia, the types of professionals who form PLLCs include pharmacists, optometrists, physical therapists and physical therapist assistants, practitioners of the healing arts, nurse practitioners, practitioners of the behavioral science professions, veterinarians, surgeons, dentists, architects, professional engineers, land surveyors, landscape architects, certified interior designers, public accountants, certified public accountants, attorneys at law, insurance consultants, audiologists or speech pathologists, and clinical nurse specialists.
The state of Virginia has stringent membership requirements for most PLLCs, as only individuals who are actively certified in the same profession the PLLC provides are allowed to be members. However, there are some professions in which the state only requires two-thirds of all members to be certified professionals: architects, professional engineers, land surveyors, landscape architects, and certified interior designers.
Let’s discuss a couple of the attributes that make the PLLC such a popular option for these professionals.
A big benefit of a professional limited liability company is its ability to provide personal asset protection to its owners/members. Let’s say you operate a general partnership instead of a PLLC. If your business is sued, your creditors can pursue your personal assets to satisfy the lawsuit. This means your house, car, personal bank accounts, and personal possessions are all fair game.
However, for PLLC owners, this isn’t the case. Instead, creditors can only pursue the assets of your actual business. It’s important to note that this doesn’t defend your PLLC from malpractice suits. For example, if you are a member of a PLLC for doctors and you botch a surgery, the PLLC will not protect you from the patient filing a malpractice suit.
One of the main benefits of the PLLC is the fact that it gives its owners some options regarding how they want to be taxed. While a professional corporation also gives you choices regarding taxation, to an extent, the PLLC is much more flexible in this regard.
You can choose to have your PLLC taxed as a pass-through entity (similar to sole proprietorships or general partnerships), which means that your PLLC itself will not owe taxes. Instead, your profits and/or losses will “pass through” your PLLC to your owners, who will then pay taxes on that money on their own personal returns.
Another option is to be taxed like a C corporation or an S corporation. C corporation taxation is the most common form of taxation for corporations, but as this tax structure leaves its owners subject to double taxation (wherein the same money is taxed both at the corporate level and the individual level), it’s not a popular option for PLLCs.
The S corporation is a similar form of taxation to the pass-through method but avoids the self-employment taxes that come with partnership or sole proprietorship-style taxes. While this can save you some money because you won’t have to pay both the employer and employee portions of Medicare and Social Security, people who choose this form of taxation should be careful to ensure they’re still paying enough into Social Security to be able to draw from this entitlement when they retire.
How to Form a Virginia Professional Limited Liability Company
Each state has its own method for forming PLLCs, as there is no uniform nationwide formation process. In Virginia, the formation process for a PLLC is similar to the process for a standard LLC, but there are some crucial differences.
Step 1 – Name Your PLLC
The first step is to choose a business name. Virginia requires that the name of every PLLC registered in this state must contain the words “Professional Limited Liability Company,” “Professional Limited Company,” “A Professional Limited Liability Company,” or “A Professional Limited Company,” or the abbreviations “PLLC,” “PLC,” “P.L.L.C.,” or “P.L.C.” at the end of the business name. Alternately, the business can include one of the following designations anywhere in its name: “Limited Company,” “Limited Liability Company,” “LLC,” “LC,” “L.L.C.,” or “L.C.”
In addition to the legal requirements, there are also some practical applications to discuss. Generally speaking, your business name should indicate what your PLLC does. For instance, if you operate a PLLC for attorneys, you should probably have either the words “attorneys” or “lawyers,” or the phrase “law office” in your business name.
When you’ve come up with a name you like (we suggest making a list of 3-4 name ideas, in case your first choice is already taken), you should perform a name search on the Corporation Commission website. If you’d like more information about LLC name searches in Virginia, check out our guide.
Step 2 – Designate a Registered Agent
Every PLLC operating in the state of Virginia is required to have a registered agent who acts as a middleman between your business and the state. The registered agent’s role is to accept important document deliveries from the state — especially service of process — inform you of the delivery, and then forward the materials on to your business.
There are quite a few options when it comes to who can serve as your registered agent in this state. You can hire a registered agent service, designate a trusted friend or family member, or even serve as your PLLC’s own registered agent yourself. However, we typically advise against serving as your own registered agent because you would need to be available during all standard business hours in case the state needs to make a delivery.
If you choose to use an online formation service to create your PLLC, you may be able to get a full year of registered agent service for free. If you’re interested in this option, we recommend Northwest Registered Agent or IncFile, our two favorite services for PLLC formations.
Step 3 – File Your Articles of Organization
Next, you’ll need to fill out a formation document known as the Articles of Organization of a Virginia Professional Limited Liability Company.
Among the information you’ll need to complete this form is the name of your PLLC, the professional service your PLLC will provide, the name and address of your registered agent, the PLLC’s principal office address, and the name, date, and signature of the PLLC’s organizer.
When you’re ready to file this form, you can submit it to the Corporation Commission online, by mail, or in person, along with your $100 filing fee. Online filings are typically processed immediately, while documents submitted by mail or by hand will take roughly 5-7 business days. Virginia does not offer expedited service for documents filed on paper forms.
Step 4 – Create an Operating Agreement
An operating agreement is a crucial part of any PLLC, as this internal document outlines your company’s financial structure, as well as how the business will be managed. You don’t actually need to submit this document to the state, but it is still strongly recommended that you have one because it can help you avoid conflicts between your member/owners down the line.
What information should be included in your Virginia operating agreement? It’s up to you to determine what you want in your company’s agreement, but we recommend the following sections:
- Ownership interests
- The rights and responsibilities of the members
- Voting rights
- Profit/loss allocation
- Management by a manager or by members
- Guidelines for voting and holding meetings
- Plans for replacing a member, if necessary
Step 5 – Obtain an EIN
A federal tax ID number — also known as an Employer Identification Number (EIN) — is essentially the business equivalent of a Social Security number. It’s a nine-digit number that serves as an identifier for your specific business entity.
If you operate a PLLC, you should absolutely get an EIN for your business, as this will help you pay taxes, hire employees, open business bank accounts, and more.
Thankfully, acquiring an EIN is a painless process, and it’s also entirely free of charge. All you need to do is head over to the EIN Assistant on the IRS website and fill out the form. It’s just that easy — once you finish the form, the IRS will provide your EIN immediately.
Step 6 – Apply for Licenses, Taxes, and Income Reports
At this point, your PLLC has been successfully created, but that doesn’t mean the process of getting your business off the ground is complete. You still need to acquire any applicable business licenses that may apply to your PLLC.
Depending on the nature of your business, your professional licenses will vary, so you should check out the state’s Department of Professional and Occupational Regulation website to figure out which licenses you’ll need.
In addition, you will likely need to register your PLLC for sales and use tax, withholding tax, and unemployment insurance tax. You can sign your PLLC up for all of these taxes and more by visiting the Virginia Tax Online Services for Business website. Finally, keep in mind that you’ll need to pay your Annual Registration Fee by the end of your first year in business, so don’t forget about this important filing down the road.
Forming a professional limited liability company in the state of Virginia requires quite a bit of information, and there can be a significant amount of legwork involved in forming one as well. Still, the process is certainly simpler than the process of forming a professional corporation, which is the other popular option for certified professionals in Virginia.
As long as you follow the steps in this guide — and seek advice from a reputable attorney if you run into any questions or concerns — you should be able to form your new PLLC in a compliant fashion that allows your business to thrive for many years to come.