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How to File Florida LLC Articles of Organization

A lot goes into the conception and planning of a new business. It is the Articles of Organization that make the LLC official. Being prepared before sitting down to complete the application will help you finish it efficiently.

First, have all of the required information handy. You will be asked for the following information:

  • Name of the Florida LLC
  • Mailing and physical address of the LLC
  • Name, address, and signature of registered agent
  • Name and address of each person authorized to manage the LLC
  • Effective date (Can be up to five business days prior to or 90 calendar days after the date of filing)
  • Signature of member or authorized representative of member

In addition, a cover letter is required. It needs to include your name, address, and daytime telephone number.

Second, the cost of filing the Articles of Organization is $125, so have a credit card or check ready to go. Also available are a certified copy for $30 and a certificate of status for $5.

Finally, processing time varies depending on which option you choose. If you’re in a hurry, consider the online option which will process in two or three days. Standard processing (hardcopy) will take between three and five business days. However, be prepared for longer wait times during heavier filing periods.

 

Filing Options

When filing the Articles of Organization, use one of the three methods below.

Online

Filing can be done online with credit card payment.

Mail

The application (pdf) can be either filled out on your computer and then printed or printed and then filled out with ink. Payment can be made with a check or money order, payable to the Florida Department of State.

The application, cover letter and payment can be sent to the following address:

New Filing Section

Division of Corporations

P.O. Box 6327

Tallahassee, FL 32314

In Person

For a hard copy, click on the link above. Articles can be filed in the following location:

New Filing Section

Division of Corporations

Clifton Building

2661 Executive Center Circle

Tallahassee, FL  32314

 

Want Help Filing Your Articles of Organization?

If you decide to use your time building your business rather than completing paperwork, but don’t want to spend the money on an attorney, an LLC formation service is a great compromise.

Lots of online incorporation services are out there but do vary in perks offered, processing times (theirs, not the state’s), and price.

In general, a service will collect and review your information, prepare the documents, and send them to the Florida Division of Corporations. A letter of acknowledgement will be issued when the Articles of Organization have been filed.

One additional benefit offered by some services is a free year of registered agent service. Others offer order tracking or notifications of future legal requirements needed with the state.

After reviewing all the top LLC services available, we found IncFile and Northwest Registered Agent the best overall options. While neither of them have as high brand power as the industry giant, LegalZoom, both services have great customer support, prices and offer a free registered agent.

 

(Post Formation Checklist) After LLC Formation

After you have filed the formation documents with the state, it’s important not to overlook a few critical details.

Taxes

On the federal level, most LLCs do not pay taxes directly to the government. Instead, they report income and losses on the owner’s personal 1040 tax returns. Schedule C is often used for reporting. Unless the LLC chooses to be taxed as a corporation, a single-member LLC is taxed as a Sole Proprietorship and a multi-member LLC is taxed as a Partnership.

Florida does not collect personal income tax. In addition, it does not impose a privilege/franchise tax on LLCs. An LLC may need to pay an unemployment insurance tax if the business has employees or a sales tax if the business sells merchandise. In either case, enrollment with the Florida Department of Revenue is required.

Licensing

Whether your business needs a license(s) or permit(s) is dependent on the type of industry and location. The Department of Business and Professional Regulation issues licenses and permits of professionals and businesses in the state of Florida. Visit DBPR to determine what is required of your LLC.

Local municipalities and counties may also have their own requirements for licenses or permits. For example, many local governments may require a building permit, occupational permit, or health permit. Be sure to check the website of the municipality and county where your LLC will be located.

Reporting

All LLCs are required to file an annual report in the state of Florida. The annual report is an update of the information filed with the Florida Department of State Division of Corporations. You will need a document number to file the report. This can be found either on your annual report reminder notice, which will be emailed to you, or through the sunbiz.org online search.

The cost for filing the report is $138.75, and the deadline is May 1. Penalties for late filing are stiff. If filed after the deadline, a $400 fee will be charged. If the report is still not filed on or before the third Friday in September, the LLC will be dissolved by the state.

Payment can be made online by credit or through a prepaid Sunbiz E-file account. If sending through the mail or delivering in person, a check or money order (payable to the Florida Department of State) along with a required payment voucher may be sent to the following address:

Florida Department of State

Clifton Building

2661 Executive Center Circle

Tallahassee, FL 32301

Processing time is immediate for online reporting. Hard copy processing is between three and five business days although it could take longer during heavier filing periods.